POSITION SUMMARY:
The Administrative Coordinator will manage the operational activities of the Day Program. Planning and developing ideas and programs to improve the operational quality of the Day Program are essential to the success of the program. The Administrative Coordinator will oversee appropriate supervision and management of youth in a group setting and provide an environment for youth to maintain academic standing, receive counseling and engage in skill building activities to address the behavior that got them suspended to begin with. Also emphasize the importance of atonement for inappropriate behavior. This position is grant funded by a local Juvenile Crime Prevention Council and is subject to approval on an annual basis.
PRIMARY RESPONSIBILITIES:
· Meet with juveniles and parents and make sure that all paperwork outlining program requirements and expectations are understood and signed in appropriate places.
· Maintain client files in a manner consistent with guidelines of JCPC and BGCCP keeping all records until 5 years after the termination date and then properly disposing of the files in a way that maintains the confidentiality of juvenile records.
· Complete and turn in all paperwork required by BGCCP and JCPC in a timely manner consistent with guidelines and requirements for each entity.
· Staying in touch and keep all referring entities informed about the progress of the juvenile referred as they work toward completion of their required hours.
· Use every opportunity to encourage and assist juveniles and parents ensuring the juvenile will be successful in completion of his/her obligation
· Attend monthly JCPC meetings as requested by the Director of Juvenile Services and provide monthly, quarterly and annual reports as required and any additional information needed or requested by the Director of Juvenile Services.
· Pursue and attend trainings that will enhance knowledge and skills that will assist in managing the program and working with juveniles.
· Keep up with all changes in JCPC and BGCCP guidelines and requirements and adhere to changes.
ADDITIONAL RESPONSIBILITIES:
· Maintain daily and professional contact with Club staff and members
· Maintain positive rapport with parents, teachers, coaches, community groups, etc.
QUALIFICATIONS:
· Education: Associates Degree from an accredited college/university preferred or four years’ experience in human services.
· Ability to work with challenging youth and parents to ensure that juveniles can complete work.
· Require basic computer skills for document preparation and accessing NC ALLIES program to enter and update files.
· Must have current CPR/First Aid Certification or be willing to be certified through BGCCC offered training.
· Must have a valid Driver’s License, a clean driving record and a vehicle to facilitate any travel related to the position.
· Pass all mandatory checks including criminal records, background and drug screening.
· Must be 21 years old or older.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
Physical Demands: Able to walk, stand and be ambulatory to get to work sites, meetings, trainings and work directly with juveniles if it is needed to help them complete their hours.
Work Environment: Will at times be in an office environment; must be able to sit for long periods of time and may be exposed to extended stretches of time viewing a monitor. Physical abilities required include bending at waist and reaching above the shoulder to maintain files, speaking clearly and listening actively, dexterity of hands/fingers to operate computer keyboard and enter data. Employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
The organization began in 1969 as a Boys’ Club with a very modest operation at the Pitt County Fairgrounds.
Since that time, the organization has experienced significant growth in membership, programs, and facilities. In 1992 the Jack Minges Unit was built to accommodate the growing need for youth services and to include girls in the membership. Additional units were established in Ayden in 1993, Farmville in 1995 and Uptown Greenville in 2007. The Grady-White Boats/E.R. Lewis Family Unit was opened in 2007. The Club in Ayden relocated in April of 2010 and was named the Dr. Ledyard E. Ross Unit. The organization assumed responsibility for the Club in Lenoir County in 2010, two Clubs in Beaufort County in 2013, opened a new Club in November 2013 within Greene County Intermediate School and its 10th Club in Robersonville at East End Elementary School in January 2016. Today, more than 1,300 at-risk and in-need young people are taking advantage of the programs, activities and services provided by Clubs. In 2015, the organization changed its name to Boys & Girls Clubs of the Coastal Plain to properly represent its presence in Pitt, Lenoir, Beaufort, Greene, Martin, Carteret and Craven Counties.
